Expeditor/Outside Services Buyer

Classification: Hourly
Cost Center: Supply Chain: Purchasing
Location: 7227 Rampart, Bldg. A, Houston, TX 77081
Salary/Rate Range: $20.00 - $25.00/hr
Reports to: Purchasing Manager
Supervisory Responsibility: No
Schedule: M-F 7:00 AM-3:30 PM. Occasional evening/weekend work may be needed.

Position Summary/Objective

The Expeditor reports to the Purchasing Manager and is responsible for expediting goods, materials and services to ensure that the company’s operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply. Works with vendors to ensure prompt and accurate delivery of goods and services to designated locations.

Essential Functions:

1. Follow up with vendors on shortages and creatively find solutions to shortages to mitigate impact to the production line.
2. Review, investigate, and reconcile invoice discrepancies for outside services with accounts payable and the distribution team.
3. Reach out to approved freight vendors to get goods expedited at the most reasonable cost.
4. Plan and Schedule outside services with vendors so units can meet the production schedule.
5. Contact vendors to determine expected delivery dates and inform the production team of potential delays so production can be planned accordingly.
6. Track and process requisitions in Syteline for outside services once requisitions are approved for purchase by management.
7. Confirm pricing, delivery date and quantity on purchase orders against order confirmations received from the services vendors.

1. Maintain and update Vendor Contract parameters for outside services to include vendor item numbers, vendor lead times, and vendor pricing by item.
2. Track purchases for outside services and maintain a current database of vendor contact information.
3. 10.Follow up with vendors to ensure purchase orders are correct and services are performed on time.

Secondary Functions:

1. Update purchase order status with notes in the PO/PO lines as needed.
2. Monitor vendor lead times and notify planners of any lead time that may need to be updated.
3. Identify and recommend alternate vendors when current vendors cannot meet required delivery, pricing or service expectations.
4. Work closely with the fabrication team to ensure Powder Coated parts are produced and delivered on time.
5. Maintain daily purchasing metrics on the purchasing dashboard.
6. Work on different projects within the Supply Chain Department as assigned by the Purchasing Manager.

Other Duties:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee in this role. Duties, responsibilities and activities may change at any time with or without notice.

Competencies:

1. Proactive - self-starter with ability to do tasks independently.
2. Resourceful - ability to research and find solutions to problems.
3. Persuasive - has to negotiate and convince vendors to meet purchasing expectations.
4. Methodical - adherence to procedures and has a systematic approach to execute work.
5. Thorough - pays attention to detail and ensures parameters are accurate.

Required Education and Experience:

1. High school diploma or equivalent required.

2. Excellent communication and interpersonal skills.

3. Excellent organizational skills and attention to detail.

Preferred Education and Experience:

1. Associate degree in a related field.
2. Two years of previous related experience.
3. Syteline ERP experience.

Work Environment

This job operates in a manufacturing environment. The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Work may also involve working under the following conditions or exposures:

• Exerting up to 50 Ibs of force occasionally, and/or 30 pounds of force frequently, and/or up to 10lbs of force constantly to move objects.
• Moderate heights to access materials and equipment.
• Inclement weather conditions (wet and/or humid conditions, extreme cold/ heat)
• Exposure to fumes, airborne particles; toxic or caustic chemicals
• Moderate noise (i.e. shop floor with power tools and loud banging noises).
• Work in a confined area.
• While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts and in high, precarious places and is occasionally exposed to wet and/or humid conditions, hot or cold temperatures, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock and vibration. The noise level in the work environment can be loud.

Physical Demands

While performing the duties of this job, employees are regularly required to see, hear, sit, walk and stand; talk, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.

Accommodation-Frequently
Adjustment of the lens of the eye to bring an object into sharp focus. This factor is required when doing near point work at varying distances from the eye.

Balancing-Occasionally
Maintaining body equilibrium to prevent falling when walking, standing or crouching at height, or walking on high or potentially slippery surfaces.

Climbing-Occasionally
Ascending or descending ladders, stairs, scaffolding, ramps, and the like, using feet, legs, hands, and/or arms. Body agility is important.

Color Vision-Frequently
Ability to identify and distinguish colors.

Crouching-Occasionally
Bending body downward and forward by bending legs and spine.

Crawling-Occasionally
Moving about on hands and knees or hands and feet.

Depth Perception-Occasionally
Three-dimensional vision. Ability to judge distances and spatial relationships so as to see objects where and as they actually are.

Exposure to Outside Weather-Occasionally
Ability to be exposed to and work in outside weather.

Feeling-Frequently
Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.

Fingering-Frequently
Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling.

Grasping-Frequently
Applying pressure to an object with the fingers and palm.

Handling-Frequently
Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears. A unilateral grip strength of 60 pounds is deemed adequate for performance of such tasks.

Hearing-Frequently
Perceiving the nature of sounds by ear at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations sound.

Lifting-Occasionally
Raising objects from a lower to a higher position or moving objects horizontally from position-to-position.

Kneeling-Occasionally
Bending legs at knees to come to rest on knee or knees.

Near Acuity-Frequently
Clarity of vision at 20 inches or less.

Pulling-Occasionally
Using upper extremities to exert force in order to draw, haul or tug objects in a sustained motion.

Pushing-Occasionally
Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.

Reaching-Frequently
Extending hand (s) or arm (s) in any direction.

Repetitive Motion-Frequently
Substantial movement of the wrists, hands, and/or fingers.

Standing-Frequently
Particularly on concrete floor and work in an unairconditioned shop for up to 8 hours.

Stooping-Occasionally
Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.

Talking-Frequently
Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly.

Visual Acuity-Frequently
The worker is required to have visual acuity to determine the accuracy, neatness and thoroughness of the work assigned, to observe facilities, structures and materials and perform an activity such as: operate machines and heavy equipment (forklift).

Walking-Frequently
Ability to walk around the complex as needed. Moving about on foot to accomplish tasks. Moving from one work site to another.